Nonprofit FAQ

To see donor and support FAQs, please click here.

Q. What is Spring2ACTion?

Spring2ACTion is a 24-hour online event that provides a simple way to connect donors to the charitable causes they care about most and encourages them to take action. This virtual fundraising effort, presented by ACT with the help of generous sponsors, offers local nonprofits the chance to raise thousands of dollars to ensure that Alexandria is a strong, vibrant community for all. Last year, 9,058 donors raised $1,592,459 for 158 nonprofits serving Alexandria.

Q. When is Spring2ACTion?

Spring2ACTion is on April 25, 2018 from midnight to 11:59 PM.

Q. How does it work?

On April 25, 2018, ACT will host Spring2ACTion, a 24-hour giving event encouraging charitable donations through our online giving platform, hosted by GiveGab. ACT will provide toolkits, training sessions, outreach support, mass media and social media coverage to make it easy for all nonprofits to participate. Each participating organization will have an individualized web page to promote their cause. This web page can also be used for year-round online fundraising. Individuals will be able to donate money to the nonprofit organizations of their choice on April 25, 2018, with early giving beginning on April 11, 2018. All donations are tax deductible and irrevocable. (Donations will not be refunded). Donors will receive a receipt for their gift. The nonprofit will receive contact information for each donor, unless the donor elects to remain anonymous. Four leaderboards will add a sense of competition and excitement during the build-up and event day. Additional cash grants will be awarded to top winners in each leaderboard category for the day:

  • Nonprofits that raise the Most Dollars
  • Nonprofits that have the Most Donors
  • Free Agent Fundraisers that have the Most Donors
  • TBA

Q. What is the goal?

The vision of Spring2ACTion is a community where everyone contributes to our nonprofit organizations. There are three primary goals: Grow philanthropy – Create a fun and engaging way to learn about the critical issues impacting our community and inspire people to give Grow revenue – Bring new donors and develop a new funding stream to the organizations that make our community and its future strong Grow supporters – Educate the community on the positive impact Alexandria’s nonprofit organizations have on their lives.

Q. Who is behind it?

Spring2ACTion is hosted by ACT for Alexandria, a community foundation that catalyzes change through strategic initiatives and smart philanthropy. Founded in 2004, ACT connects donors with causes they are passionate about and collaborates with nonprofits to optimize resources and impact. ACT strives to improve the lives of Alexandrians by turning ideas into action and resources into results. Learn more:

Q. Why should my organization participate?

Spring2ACTion is a fantastic way to boost your organization’s fundraising efforts. The 24-hour online giving event provides eligible nonprofits the opportunity to reach new donors and provides the visibility that only this type of community-wide initiative can generate. To make the most of these efforts your organization should ensure that its profile is up-to-date on the site and is custom-branded to tell its unique story. ACT for Alexandria will help your organization make the most of the day. This year, in partnership with GiveGab, Spring2ACTion will include easier registration for Free Agent Fundraisers, faster turnaround of online gifts to nonprofits, expanded training opportunities and an improved online experience for donors and nonprofits alike. Of course, prizes and incentives provided by our generous sponsors will attract donors and new dollars on this special day.

Q. Who is able to participate?

Nonprofit 501(c)(3) tax-exempt organizations serving Alexandria are eligible to participate in Spring2ACTion.

Q. What does my nonprofit need to do?

  • Register your Nonprofit
  • Create a profile page for your organization using the GiveGab platform.
  • Broadcast your campaign's message using existing communication networks.
  • Utilize the Spring2ACTion logo and other provided images and messages consistent with the branding guidelines.
  • Secure matching grants and prizes to entice donors to your group.
  • Recruit individuals to be Free Agent Fundraisers for your organization.
  • Consider organizing an outreach event or community stunt to help further increase exposure for your organization.
  • Think outside the box, be engaged and have fun!!
  • For more tips, visit the Nonprofit Toolkit.

Q. Is there a fee to participate?

There is no upfront cost to participate in Spring2ACTion. An event management fee of 2.1% for ACT for Alexandria and a small GiveGab platform fee of 2% (both capped at $20 per transaction), and a standard credit card company fee of 2.2% + 30¢ on a per transaction basis will apply. Donors have the option to cover these fees for the organization.

Q. What is our new platform, GiveGab?

GiveGab is an online giving platform that helps nonprofits raise money, engage donors, and manage volunteers quickly and efficiently. GiveGab offers a full portfolio of simple and easy-to-use products that allow organizations to function in a more streamlined manner. Your profile on GiveGab is available 365 days a year for fundraising and volunteer management.

Q. Who can donate during Spring2ACTion?

Any individual, business, foundation, or organization with a credit card (American Express, Discover, MasterCard and Visa), a computer or other mobile-enabled device (i.e., a computer, iPad, or smartphone), and access to the Internet may donate via Donations through the Spring2ACTion online portal to charitable nonprofit organizations are tax-deductible and cannot be refunded.

Q. What is a unique donor?

unique donor refers to a person who makes a donation to a nonprofit on Spring2ACTion. The goal for Spring2ACTion is to engage thousands of individuals – or unique donors - to give to Alexandria nonprofits on April 25. Each person will be counted once in our “total donors” tally that will be updated on the Spring2ACTion landing page. If one person makes donations to multiple organizations, they will be counted once per organization on the leaderboards.

Q. What organizations are eligible to receive donations and Spring2ACTion prizes?

Alexandria nonprofit organizations (or nonprofits benefiting Alexandria) listed on the Spring2ACTion leaderboard are eligible to receive grants and prizes. Funds raised and prizes won must be directed towards Alexandria programs and services. Please note that private non-operating foundations cannot receive donations on or and are not eligible to win prizes.

Q. What are sponsor matches and challenges? How can I add them to my organization's profile?

Sponsor matches and challenges are great ways to help incentivize donors to make a greater impact by supporting your organization. You can use sponsor matches and challenges to excite your donors and help their donations go even further thanks to the support of a sponsor. You can learn more about matches and challenges here.

Q. If I have a fiscal sponsor, can I participate in Spring2ACTion?

Absolutely! GiveGab accommodates fiscal sponsorship as an option to receive tax-deductible donations if your organization is not currently eligible to receive tax-deductible gifts. You can learn more about fiscal sponsorship on GiveGab here:

  1. What is fiscal sponsorship?
  2. How does fiscal sponsorship work on GiveGab?

Q. How will an organization know who has donated to them?

All organizations that participated in Spring2ACTion will be able to download a .CSV file of their donations via their administrative dashboard on GiveGab. The report is updated in real-time and will include the donation payout date for bank account reconciliation, donation information (including a breakdown of the fees), and the donor's name and contact information.

Q. When will my organization receive the funds contributed?

Organizations will receive all online donations, less any uncovered processing fees, within 5-7 business days after the first donation is made via direct deposit as long as bank routing and account information has been verified. After the first donation is successfully deposited, all donations will be deposited on a 1-2 business day rolling basis. GiveGab uses a PCI Level I compliant payment service to ensure that all financial data is secure.

Q. Do I need to issue a tax receipt to my donors?

No, donors will automatically receive an emailed receipt after making their donation through GiveGab. The receipt will include the date of the gift, amount, and the specific organization's name and EIN for donors to use for tax purposes. The receipt will be branded from the organization and include a "thank you" message. We recommend each nonprofit to personalize their "thank you" through their Giving Day Dashboard. Click here to find out how you can customize your message.

Q. Why do you require a date of birth and last four digits of the nonprofit administrator's social security number for nonprofits's donation payouts?

As an online platform that collects, processes, and distributes money in the form of donations from supporters to organizations, GiveGab must abide by the rules, regulations, and compliance laws of the United States. In particular, they are required to verify that the individual registering an organization to collect donations is authorized to do so and is who they say they are. Additionally, GiveGab needs to verify that the organization is a legitimately registered corporation.

Collecting this information helps us streamline donation processing and payouts with our underlying payment processor (Stripe) and the financial institutions that Stripe works with.

More importantly, we have a duty to our users. When donors choose to support a cause with a monetary gift, it is essential that they trust that their donation is going where they expect it to go! You can read a full explanation here, including how this information is stored.

Q. What is state charitable solicitation registration?

Nonprofits are held to a high standard of government regulation and public scrutiny. And that is with good reason! Eligible 501(c) nonprofits are exempt from federal corporate taxes and have access to public funding. These benefits are not typically available to for-profit businesses, so laws are in place to protect the public and ensure nonprofits do not abuse their financial advantages. The IRS and states all have requirements for nonprofits.

Q. Why is state charitable solicitation registration compliance important?

While 501(c) nonprofits receive key financial benefits, the penalties for noncompliance can be serious. The IRS can revoke a nonprofit’s tax exemption and impose fines that can accrue daily. The states can administratively dissolve a nonprofit corporation and levy steep financial penalties. Perhaps worst of all, an organization can lose out on a grant or large donation because it has not kept itself in good standing.

Taking a proactive approach to compliance helps ensure the sustained success of the organization. The cost of staying compliant is small in comparison to the much larger costs of noncompliance. The saying, “an ounce of prevention is worth a pound of cure” could not be more true in this context.

Q. What are the key aspects of state charitable solicitation registration compliance?

The IRS provides tax exemptions to eligible nonprofits under IRC 501(c). Public charities and private foundations receive 501(c)(3) tax exemption. The IRS scrutinizes organizations when they apply for 501(c)(3) but also ensures that those organizations meet the ongoing obligations to remain eligible. Nonprofits must file a 990 tax form each year with the IRS to disclose their financial data for the year.

Each state has their own set of requirements. Nonprofits are typically incorporated in a given state as a nonprofit corporation. The state in which the nonprofit has incorporated will impose requirements on the nonprofit, and those responsibilities typically span across multiple state agencies. Usually nonprofits must submit an annual filing to the corporations division of the secretary of state, maintain its license to fundraise (charitable solicitation registration), file for a state business license, and maintain state-level tax exemption with the revenue department. As nonprofits expand outside of the state or operate nationwide, they must comply with the same items in each other state as well.

In addition to IRS and state filing requirements, nonprofits must keep adequate records. Keeping accurate and complete records is critical in the event that an organization is audited. It is also common that board members or donors request information from the organization. Finally, records are necessary for submitting applications and renewal filings with various government agencies.

Q. What are Virginia's requirements for charitable solicitation registration?

Virginia requires that before soliciting donations, a charitable organization must file a registration statement with the state. Churches, educational and health care institutions and certain other organizations are exempt from registration as well as solicitations limited in scope. More information is available on the website for the Virginia Office of Charitable and Regulatory Programs.

Q. When I check the box on GiveGab to declare state charitable solicitation registration compliance, what am I attesting to?

When you check the box you are attesting (defined as "declaring that something exists or is the case") that your organization is compliant with applicable state fundraising requirements in the states in which you may solicit donors using the GiveGab platform.

Q. Do you have any additional resources to reference about state charitable solicitation registration?

Yes! Here are a few more resources from Harbor Compliance to help you:

Q. How can I find out more about Spring2ACTion?

Stay tuned to this website for more information and detail as the event draws close. You can also follow us on Twitter @Spring2ACT and "like" us on Facebook to stay updated. Spring2ACTion will be hosting training sessions for nonprofits to share tools, highlight matching grants and strategize together to make this day another one for the history books!

Q. What else? Any fine print?

ACT for Alexandria can modify any restrictions or conditions if, in the judgment of the Board of Directors, such restriction or condition becomes unnecessary, incapable of fulfillment or inconsistent with the charitable needs of the community. As such, ACT for Alexandria reserves the right to deny or condition the distribution of prize grants if, in the judgment of its Board of Directors, such restriction or condition becomes necessary.